Enterprise Content management (ECM)
If you are like most organizations, you have content that is unstructured, and out of control. Well, the unmanaged chaos can now be organized neatly
and easily into Microsoft's ECM System.
Now you can easily extend content management to every information worker in an organization through
integration with familiar Office tools.
Manage diverse content
The document management capabilities in the Microsoft integrated ECM solution can help organizations consolidate diverse content from multiple file shares
and personal drives into a centrally managed repository with consistent categorization. Integrated search capabilities can then help people find and share
this information. IT organizations can also protect the content in this centrally managed repository from unauthorized access. People can now work better together using:
- Integrated collaboration capabilities
- automated workflow
- create, review, and approve documents in a more structured way
- no longer rely solely on e-mail to share documents
- Mobile workers can use documents offline
- 24/7 support, 99.99 Guaranteed Uptime SLA
- No setup fee, no long-term contracts
Satisfy compliance and legal requirements
The Microsoft ECM solution also includes integrated records management capabilities that give organizations the capability to store and
protect business records in their final state. Expiration policies applied to these records help ensure that the records are retained for the
appropriate time period to comply with regulations or corporate business polices, thereby mitigating legal risk to the organization. Audit
trails provide proof to internal and external auditors that records have been retained appropriately. Holds can be placed on specific
records under legal discovery to prevent their destruction.
Efficiently manage multiple Web sites
Integrated Web content management capabilities enable people to publish Web content with an easy-to-use content authoring tool and a built-in approval process. This helps ensure that content is uploaded to Web sites in a timely manner without placing a large burden on IT staff. Templates in the form of Master Pages and Page Layouts enable consistent branding to be applied to all pages, thereby helping to ensure that brand assets are properly used. A single deployment and management infrastructure for intranet, extranet, and Internet sites — as well as for multilingual sites — reduces the cost and complexity for IT departments.
Document management
- Save time and easily reuse information. Organize and classify content within a centralized document repository to provide a consistent method for organizing, categorizing, navigating through, and quickly searching for the right information.
- Help protect sensitive information. Help safeguard documents with integrated rights management that travels with documents wherever they may go. User access rights can be specified for individual items, and metadata can be removed from documents prior to final publication
- Streamline collaborative document creation. With built-in document workflows, you can initiate, track, and collaborate on document-oriented processes directly from within Microsoft Office system desktop programs. Important alerts and task information can be displayed in the document, helping to ensure that workflow steps are properly followed.
Records management
- Improve legal and regulatory compliance. Apply information retention, protection, and auditing policies to business records to help ensure these records are appropriately retained
- Help secure business and vital records. A security-enhanced repository helps ensure that records are locked in the final state.
- Easy litigation discovery. Help ensure that information required for legal discovery can be retrieved in a cost-effective manner and placed on hold as per the discovery requirements.
Forms solutions
- Automate business processes. Automate many manual tasks by using Windows Workflow Foundation. Create new workflows with tools like Microsoft Visual Studio 2005 and Microsoft Office SharePoint Designer 2007
- Gather information using electronic forms. Using Microsoft Office InfoPath 2007, businesses can create electronic forms which are then deployed to various channels including Web sites, mobile devices, and rich client applications
- Rapidly deploy and manage forms solutions. Quickly deploy forms solutions side-by-side upgrades to help ensure minimum downtime. View the status of all deployed forms in a single view
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